Abstract Submission Guidelines

Format requirements, deadlines, and submission process for TropicalBioSummit'25

Submission Process

Authors are invited to submit their abstract online before October 30, 2025 by creating an account on the TBS website. After account creation, you will receive login credentials to submit your abstract.

Important Dates

October 30, 2025
Abstract Submission Deadline
Last date for submitting abstracts
October 30, 2025
Registration Deadline
Final date for conference registration
⚠️ Important: Abstracts received after October 30 2025 may not find a place in the Book of Abstracts. Registration is mandatory after abstract acceptance.

Submission Process

Step-by-Step Process:

  1. Registration: Create an account on the TBS website and register yourself
  2. Abstract Submission & Payment: Submit your abstract following guidelines and pay the requisite fee
  3. Scrutiny of Abstract: Initial check of abstracts for compliance with submission guidelines
  4. Review & Resubmission: Peer review process with the possibility of resubmission after revisions
  5. Acceptance Status Communication: Receive acceptance/rejection notification and refund issued to rejected participants
📝 Create Account & Submit 🔐 Login (Existing Users)

Abstract Format Guidelines

Element Specification
Title BOLD, 16-point Times New Roman, scientific names italicized
Authors Bold, 12-point Times New Roman, presenting author marked with *
Address & Email 10-point Times New Roman, brief affiliations, presenting author's contact only
Page Setup A4 size (210×297mm), portrait, 1-inch margins all sides
Abstract Text 12-point Times New Roman, 1.15 spacing, maximum 400 words
Keywords Maximum 5 keywords, alphabetical order, comma-separated
Length Maximum one A4 page
Alignment Left: title, authors, keywords | Justify: abstract body

Content Requirements

The abstract text should clearly explain:

  • Background: Context and significance of the study
  • Objectives: Clear aims and research questions
  • Methods: Brief methodology description
  • Results: Key findings and outcomes
  • Conclusions: Implications and utility of the study

Restrictions

  • No figures, tables, or references in abstracts
  • Paragraphs separated by blank lines, no indentation
  • Maximum 5 keywords in alphabetical order
  • One A4 page limit strictly enforced

Abstract Format Example

IMPACT OF WETLAND RESTORATION ON AVIAN BIODIVERSITY IN TROPICAL ECOSYSTEMS
Ajay*, Jane, Michael Johnson
*Department of Environmental Sciences, University, Thiruvananthapuram, Kerala, India
Email: Ajay@university.ac.in | Phone: +91-9876543210
Wetland ecosystems are critical habitats for avian species, particularly in tropical regions where biodiversity is exceptionally high. This study investigates the effectiveness of wetland restoration projects on bird diversity and abundance in the Western Ghats region of Kerala, India. We monitored bird populations across 15 restored wetland sites and 10 control sites over a 24-month period using standardized point counts and mist netting techniques. Species richness, abundance, and community composition were analyzed using multivariate statistical methods. Results indicate a significant increase in bird species richness (40%) and abundance (65%) in restored sites compared to control areas. Specialist wetland species showed the most pronounced recovery, with waterbird populations increasing by 80%. The study demonstrates that targeted wetland restoration can effectively enhance avian biodiversity and provides a framework for future conservation efforts in tropical wetland ecosystems.
Keywords: avian biodiversity, conservation, restoration, tropical wetlands, Western Ghats

Poster Presentation Guidelines

Physical Posters: Posters must be printed and brought to the conference. They will be displayed on designated poster boards during the conference sessions.

Poster Specifications

0.841 m
Width
1.189 m
Height
Tahoma
Font Family
2 Columns
Layout

Design Guidelines

  • Size: Poster should be exactly 0.841 m (width) × 1.189 m (height)
  • Layout: Two-column format with tables, photos, or graphs integrated
  • Header: Title, authors, and address in single column only
  • Font Family: Tahoma font for all written matter
  • Font Sizes:
    • Title: Minimum 40pt Arial
    • Author names: Minimum 30pt Arial
    • Body text: Minimum 24pt Tahoma
  • Colors: Use light backgrounds with dark color fonts for better readability
  • Subject Code: Will be provided by organizers and should be placed in left corner
  • Print Quality: High resolution (300 DPI minimum) for clear printing

Printing & Setup Requirements

  • Material: Print on high-quality poster paper or vinyl
  • Mounting: Posters will be mounted on provided poster boards
  • Pins/Fasteners: Push pins will be provided by organizers
  • Setup Time: Designated poster setup time will be announced
  • Presentation: Authors should be present during assigned poster sessions

💡 Design Tips:

Ensure high contrast between text and background for optimal readability. Use clear, legible fonts and avoid overly small text. Include sufficient white space and organize content logically. Test print a smaller version first to check readability and color accuracy.

⚠️ Important: Posters must be brought by the authors to the conference venue. Local printing services will be available near the venue if needed, but advance planning is recommended.

Virtual Presentation Guidelines

  • If you cannot attend in person, you may present virtually or submit a pre-recorded video.
  • Recommended format: MP4 (720p or 1080p HD preferred). Record in landscape (16:9).
  • Record with your laptop camera on and ensure you are centrally framed; presenter's face should be clearly visible.
  • Use a plain, neutral background where possible; avoid virtual backgrounds.
  • Check audio levels, eliminate echoes, and minimize background noise.
  • Good lighting is essential: face a window or soft light source to avoid backlighting.
  • During the scheduled session the presenter should be available on the streaming platform (e.g., Google Meet) to answer live questions.
  • Upload pre-recorded videos by the deadline provided in your acceptance email. Late uploads may not be included in the program.
  • Assessment criteria for virtual presentations are the same as for in-person talks: research quality, clarity, timing, and interaction.

Terms and Conditions

Author Commitment:

By submitting an abstract, authors confirm that:

  • The work is original and unpublished
  • At least one author will register and attend the conference
  • All necessary approvals have been obtained
  • Content is free from plagiarism/similarity
  • Authors take full responsibility for content in public domain
⚠️ Registration Requirement: Without paying the registration fee, authors will not be permitted to attend the symposium and abstracts will not be included in the book of abstracts.

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